The Dragon Con Group Photo Shoot Facebook group is an unofficial, fan-run Facebook group created as a place for people to post public, group photo shoots at Dragon Con so members of various fandoms can gather for photo shoots. These photo shoots are also unofficial and fan organized. The admins of the Facebook group gather the information about the shoots and add them to a Google spreadsheet so that other con attendees can locate photo shoots of interest.
If you are looking to set up a private or individual shoot, please join the Dragon Con Photography and Individual Shoots Facebook group: https://www.facebook.com/groups/DconPhotographers/
This form is for lead organizers of public, group photo shoots to submit and request that a shoot be added to the spreadsheet.
It must be a PUBLIC photo shoot. Private shoots will not be listed.
It must be free to participate in. Any shoots which solicit payment from participants may be reported to Dragon Con staff, and the shoot coordinator may forfeit future eligibility to be placed on the list.
If the Group is found to be charging for the photos after the fact by any participating photographer, you will not be able to submit additional gatherings in the future and will be reported to Dragon Con management for additional penalties (which can include loss of badges).
It must have a link to a PUBLICLY viewable Facebook EVENT. We will not be accepting links to Facebook Groups or Forums this year. Regardless if your group is anything other than public you must create an event outside of your Facebook group so that attendees are not required to join the group to see the event. If it is found that an event listing which begins as public has been made private, an attempt will be made to reach the group contact and if it is not corrected they may be removed from the schedule. The first thing we will verify when reviewing your submission is that the event is publicly visible, if it is not, it will not be listed/included.
As of Sunday before Dragon Con, adjustments are extremely discouraged as it tends to cause undue confusion for attendees. If a during-event schedule change is requested and executed, it may not be requested for yet a second change.
Groups who run over their time window, or who arrive en masse at a location early and disrupt the other scheduled groups may result in having future-year timeslots restricted to times/dates where they will have less occlusion.
Group Primary Contacts and Directors are responsible for helping coordinate the conduct of their participants. This is both for everyone's enjoyment as well as safety.
Shoots are encouraged to fit within a 30 minute time window. Larger, (more than 75 participants) established groups may request a one hour window. This is to allow for better alignment of times for the access doors and also to accommodate more requests. If you request an hour-length shoot (or longer), you may be requested to provide photos from Dragon Con 2023 showing the need.
While we are past the COVID-19 pandemic, many individuals still choose to wear masks. Individuals who arrive for a shoot wearing masks may not be prohibited from participating.
Links to photos should be posted in the respective Facebook Events. Groups which routinely have reports of photos not being delivered to participants (posted in their Facebook Events) before the end of the year are subject to losing their future eligibility.
Photo Shoots are added to the spreadsheet during the returning submissions window first for those requesting the same time and location as they were held in 2024, then same time new location, then new time old location, then afterwards all requests are considered in the order they are submitted*. If there is an issue with a shoot, it will be resolved before we move to the next submission. Please ensure the accuracy of your submission as well as check the spreadsheet before submitting to avoid delays.
We will strive to have the initial schedule posted no later than the end of July so that adjustments can be made if needed to align with the rest of the Dragon Con schedule.
* If a particular group shoot theme is a duplicate of others already on the schedule, the later application may be deferred to the end of the queue in order to give other themes an opportunity to find their place.